Streamline your tenant applications with our paperless integrated solution

Managing tenant applications can be a time-consuming and complex process, often involving the collection and organization of various documents and information, this includes keeping these important documents safe and secure.

With Flex's integrated tenant application module, designed to simplify the application process for both real estate agents and tenants, you can easily collect and safely store tenant applications.

How it works

Flex's integrated tenant application module offers a user-friendly wizard that appears on all your rental listings. This wizard guides applicants through the application process step-by-step, ensuring that all necessary information is captured efficiently. The wizard's seamless integration with Flex's responsive design means that it is accessible on any device, providing convenience for both tenants and real estate agents.

One of the key advantages of the tenant application wizard is its security features. With 100% uptime and SSL security as standard, tenants can submit their applications with confidence, knowing that their personal information is protected. Additionally, the wizard allows for customization options based on the country's requirements, ensuring compliance with local regulations.

Key features

1. Customization Options: The module offers customization options based on the country's requirements, ensuring compliance with local regulations. This allows real estate agents to tailor the application form to their specific needs, streamlining the application process.
2. Field Management: Real estate agents have the flexibility to add or remove fields from the application form, enabling them to collect the necessary information from applicants. This feature helps to ensure that real estate agents receive all the information they need to make informed decisions about potential tenants.
3. Supporting Documents: The module supports individual supporting documents of up to 20MB each, allowing applicants to submit all required documentation online. This eliminates the need for physical document submission, saving time and reducing paperwork.
4. Automated Confirmation: Upon submission of the application, tenants receive an automated confirmation email, providing them with peace of mind that their application has been successfully received.
5. Email Notifications: The rental agent and office receive the full application via email, allowing them to review the application promptly. This feature ensures that applications can quickly be accessed and processed, leading to faster tenant selection.
6. Automatic Import: The application is automatically imported into Base, Flex's management system, for easy access and management. This integration eliminates the need for manual data entry, reducing the risk of errors and saving time.
7. Integration with Management Systems: For property professionals using their management system with Flex, the application can still be enabled, with the application processed to your email account.

Integrated Tenant Application in Base

For real estate agents using Base, Flex's integrated tenant application module offers seamless integration, simplifying the application management process. Once the module is enabled, the tenant application form is automatically integrated into Base, appearing in your inbox marked as a 'new tenant application'. This integration allows real estate agents to manage applications alongside other Flex forms, ensuring all application data is centralized and easily accessible.

Upon receiving a new tenant application, real estate agents can review the application, convert it to a contact, and print it for their records. All supporting documents submitted by the applicant are available to view and download, providing real estate agents with the necessary information to make informed decisions about potential tenants.

One of the key benefits of the integrated tenant application in Base is the detailed audit trail it provides. This means that you can track applications per tenant or listing mandate, ensuring transparency and accountability throughout the application process. This feature is invaluable for real estate agents looking to maintain detailed records of their rental applications.

Furthermore, real estate agents using Base do not incur any additional fees for handling and storing tenant applications with supporting documents. This cost-effective solution allows real estate agents to streamline their application process without incurring additional expenses, making it an ideal choice for real estate agents looking to optimize their rental management process.

Additional automation options

Flex offers additional automation options to further streamline your tenant application process. Tenant application notifications are supported through the Base Zapier application.

How to get started

To activate the integrated tenant application module for your Flex website, simply contact our support team via live chat or email at support@entegral.net. There is a one-time fee of R1500 ex VAT applicable to activate the integration, ensuring that you can start benefiting from the module's features right away.

If you are interested in accepting integrated once-off payments on your tenant applications or have any other suggestions for future enhancements, please let us know. Entegral is committed to providing real estate agents with innovative solutions to simplify and streamline the rental application process, and your feedback is invaluable in shaping the future development of the platform.