Tenant applications are often time-consuming, requiring careful coordination of forms, supporting documents, and compliance checks. Real estate professionals also face the challenge of keeping sensitive data secure while ensuring all legal requirements are met. Flex’s integrated tenant application module, combined with Vault’s FICA compliance and onboarding tools, provides a seamless solution that streamlines the process from start to finish.
Simplifying the application process
Flex’s integrated tenant application module offers a user-friendly wizard that appears on all your rental listings. The wizard is fully responsive, guiding applicants through the process whether they are on a phone, tablet, or desktop. This ensures agents receive all the necessary information in a consistent, structured way. Tenants also benefit from an intuitive application experience that feels professional and straightforward.
Security is built into the process. With reliable uptime and SSL encryption, tenants can submit personal information with confidence. Applications can also be tailored to meet the regulatory requirements of each country, giving agents peace of mind that compliance needs are being met without unnecessary effort.
Enhancing Compliance with Vault
Where Flex simplifies the application flow, Vault ensures regulatory requirements are covered. Vault offers custom FICA questionnaires and onboarding forms that can be configured to suit your agency’s needs. Applicants can be verified in real time, with screening against watchlists, sanctions, adverse media, and more. This automated process helps agents reduce risk while staying compliant.
Vault also makes it easy to capture and store supporting documents securely. Digital signatures and payment functionality can be built into the workflow, creating a truly paperless system. Every step of the process is logged with a detailed audit trail, so you can track progress per tenant or per mandate. Risk scoring adds another layer of security, ensuring that agents can quickly assess the risk profile of a potential tenant.
A seamless experience in Base
For agents using Base, the integration is effortless. Tenant applications arrive directly in your inbox, clearly marked as new submissions. From there, agents can review details, convert applications into contacts, access and download supporting documents, and print records when required.
With Vault included, the benefits are even greater. Every action is tracked and securely stored, supporting both transparency and accountability. The combination of Flex and Vault ensures that agents have a single, centralized system for managing applications, compliance, and records.
Getting started
Activating the tenant application module for your Flex website is quick and easy, and Vault’s services are available as part of the same workflow. Together, these tools provide agents with a cost-effective, secure, and efficient way to handle rental applications.
If you would like to enhance your onboarding process even further, the Entegral team is ready to assist. Simply contact us via live chat or email support@entegral.net to get started
